The IAMRA 2018 Conference Organising Committee welcomes your contribution to the 2018 conference.
In order to ensure that your presentation runs smoothly, a number of services and facilities will be provided for you. Please take the time to read these guidelines ahead of time to ensure your presentation is successful.
Prior to the conference
All presenters are required to register for the conference. To register please visit http://iamra2018.com/registration.php and complete the delegate registration form. There is no special registration rate for speakers.
Onsite at the conference
Speakers will need to register at the registration desk when they first arrive at the conference to collect their name badge and other related materials. From there you will be directed to the speaker preparation room where you must check in with the audio visual technicians.
The speaker preparation room is located on Level 2 in room Dubai E.
If you have any queries regarding the program or your presentation, please visit the Registration Desk located on Level 1in front of the Maktoum Hall of the Dubai World Trade Center. The desk will operate during the following times:
Saturday 6 October 2018 ……….1400 – 1700
Sunday 7 October 2018 ………… 0730 – 1700
Monday 8 October 2018 …………0730 – 1700
Tuesday 9 October 2018 ………...0730 – 1700
SPEAKER PREPARATION ROOM
The Speakers Preparation Room is located on Level 2, in room Dubai E. Please refer to the venue floor plan which will be included in the conference program book that you will receive upon registering.
The Speaker Preparation Room will be open during the following times:
Sunday 7 October 2018 ........... 0730 – 1700
Monday 8 October 2018 ........ 0730 – 1700
Tuesday 9 October 2018.......... 0730 – 1700
All oral presenters are asked to load/check their presentation in advance at least 4 hours prior to their session commencing to ensure the presentation is checked and tested. You will be briefed on how to use the system when you meet with the audio visual technicians.
AUDIO VISUAL EQUIPMENT
The following Audio Visual equipment will be in every room at the conference:
- Projection screen and data projector
- One presentation computer with Windows OS, Office 2007/2010 and Adobe Reader
- Microphone attached to the lectern
Overhead and Slide Projection will not be available.
Internet access will not be available from the presentation computer.
Should you require additional equipment, it is essential that you contact the Conference Secretariat to discuss your requirements. We will try to accommodate requests, however this cannot be guaranteed.
A technician will be available to handle any problems that may arise.
SESSION DETAILS - CHECK AHEAD
Please visit the conference website well ahead of time to confirm details of your session in the conference program. The program is subject to change, so please ensure you check for any changes on the conference website or the program mobile application. A mobile application will be available shortly before the conference commences. Please refresh the app frequently to view changes and important announcements.
Individual oral presentations are allocated 20 mins followed by 5 minutes of question and answer time. Please check the conference program to confirm your session time. Speakers are requested to adhere to a maximum of 15 slides (Microsoft PowerPoint).
In the interest of fellow speakers, please ensure that you keep to your allotted time.
The chair will time your presentation and provide you with a warning at 2 minutes remaining and again when your time is up. You may wish to rehearse your presentation with slides in advance to ensure your presentation fits within the allotted time.
Should one of the presenters in your session not be present or finish earlier than expected, please keep to the program running order. This will allow participants to move between sessions to attend presentations at their scheduled times
SESSION VENUE – ARRIVE EARLY
Please assemble in your session room at least 15 minutes prior to the start of the session. Thiswill allow time for the chairperson to liaise with the speakers and explain the seating set up and arrangementsfor questions/discussion following the conclusion of your presentation.
It is advised that presenters bring a copy of their PowerPoint presentation file to the conference, on a CD-R, or USB as a backup. If you choose to include videos or animations in your presentation, they must be embedded in the PPT file, and cannot be linked to independent files.
Standard PowerPoint Presentations need to be adjusted to fit the projector to avoid black edges on your PowerPoint slides. Please ensure your PowerPoint Presentations are in 16:9P and not 4:3. To adjust your presentation, please follow these steps.
1. In PowerPoint 2003 Choose File -> Page setup. In PowerPoint 2007/2010 choose the “Design” Tab then click the “Page Setup” button.
2. In the drop-down box, select “On-screen Show (16:9)”.
Please ensure you visit the speaker preparation room at least 4 hours prior to the start of your session.
If you have any questions about this process, please email.
DECLARATION OF INTEREST
All financial support for the work and collaboration must be acknowledged as part of the presentation.
- Your presentation will be visible on the electronic lectern. If you are not familiar with this equipment, visit your session room early or go to the speaker preparation room for assistance well ahead of your presentation.
- Microphones will be on all the time. There is no need to switch them on.
- In the unlikely event of a technical problem, the technician present will attend to it. The problem will be fixed as quickly as possible. While this is being done you should continue with your presentation.
- Keep track of time.
SESSION ROOM SET UP
Delegateswill be seated in theatre style.
There will be reserved seating for you at the front of the room for the duration of the session. Youshould sit at these seats where you will be called to the lectern in sequence by the chair.
The official conference language of the conference is English. All presentations must be in English.